How to Access Team Timecards

Timecards are accessed from the Timecard Reporting window.

• Administrators can access timecards for other team members and themselves by selecting the
  Administration tab > Team > Team Timecards.
• Use the Print Timecard action to create a PDF Timecard Report of the team members displayed in the list for the selected reporting period or for a selected team member.
• Non-administrative team members can access and print their own read-only timecard by clicking the User menu and selecting My Settings >Team > Team Timecards.

Manage Timecards

Note: The ability to resolve issues and add overrides requires administrative permissions. For more information on permissions in Sensei Cloud, see How to Assign Group and User Permissions.

To manage timecards:

1. From the Administration tab, select Team > Team Timecards. The Timecard Reporting window is displayed.
2. Use the Filter List to filter by team members, specify a reporting period, or change the time display format. (Defaults are All Team Members, Last Two Weeks, and Minutes.) You can also filter the list to look for Clock In/Out Issues and Overrides.
3. Select Hide Inactive Team Members (not currently employed) and/or Hide Team Members with No Data (no working hours calculated during the reporting period) if you do not want to view those members or include them on the report. 
   The list is displayed, with any irregularities in the expected Working Hours noted with a Warning icon.
   
4. Select a team member to view the details, by date, for that employee. The warning icon is displayed for dates on which irregularities occur. 
   Note: Click the icon to view the details.
5. To correct an irregularity, you must add or edit the working hours for that date. Click the Pencil icon in the Working Hours column. The Add/Edit Timecard Entry window is displayed. 
   
6. Select the Location for the change.
7. Add a new time entry or adjust the existing hours and minutes to correct the team member's working hours for that day.
   Note: 
   -- Click the Plus icon to add new hours.
   -- You can click the icon to remove a time entry.
8. Enter a reason for the override in the Notes field.
   
9. Click Submit. You can hover over the Information icon on the edited line item to view the override reason. 

You can also click on a team member to expand further options including:

• View Detail: Allows you to view the Timecard Details.
• Add: Allows you to manually add hours to the team member's timecard.

Time Display 

You can use the Time Display option under the Filter List to select the format that the time is displayed in. The selected option applies to both the on-screen Timecard Reporting window as well as the Timecard printout.

The available options include: 

• Minutes (e.g., 7 hours, 15 minutes)
• Decimals (e.g., 7.25 hours)
• Rounded to the Quarter Hour (e.g., 7 1/4 hours)

Select an option from the drop-down list, and then click Save.